Update to location for AGM

Update to location for AGM

New location will be Lucan Spa Hotel, 4A N4, Lucan, Co. Dublin

NOTICE OF ANNUAL GENERAL MEETING

 Irish Canoe Union Limited trading as Canoeing Ireland (“the Company”)

 Saturday, 09th June 2018 at 2pm.

Lucan Spa Hotel, 4A N4, Lucan, Co. Dublin

 

11th May 2018

 

Dear Club Secretary/Member,

 

In accordance with Article 17 of the Irish Canoe Union’s Constitution, notice is hereby given that the Annual General Meeting (“AGM”) of the Company will be held at 2pm on Saturday 09th June 2018 in Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15.

 

Clubs registered with Canoeing Ireland are eligible to attend and vote at the AGM. Clubs should try to ensure that at least one club representative, eligible to vote, attends the AGM. Individual senior members registered with Canoeing Ireland are also eligible to attend and vote at the AGM. Further important information on the AGM and voting rights and procedures are contained in Rule 10.

 

Nominations must be submitted on the official nomination form, which is circulated with this notice, outlining the relevant experience and qualifications of the candidate which will be made available to all Members having voting rights. The procedure for Nominations is set out in Rule 11.

 

Nominations for the following positions are invited:

 

Positions to be filled Term
Honorary Secretary 2 years
Honorary Treasurer 1 year
Executive Member 2 years
Dublin Representative 1 year
Connacht / Ulster Representative 2 years
Non-Olympic Discipline Representative*  1 year
Leinster Representative 2 years
Olympic Discipline Representative** 2 years
Training, Coaching & Accreditation Representative*** 2 years

*   Nomination for this position shall be from the Chairs of the WW Racing, Marathon, Surf,    Polo and Freestyle Technical Committees.

**  Nomination for this position shall be from the Chairs of the Slalom, Sprint Committees.

*** Nomination for this position shall be from the Chair of the Training and Development Unit.

Rules 15 and 16 cover the operations of the Board and Executive Committee and Rules 17-24 cover the roles and responsibilities of Board members.

A motion may be put forward by any two paid up Member Clubs or a bloc of 10 Individual members, provided it deals with a single subject and it is approved by the committees of the nominating and seconding Clubs or signed by all 10 Individual members. Motions should be notified in writing, on the official motion form, which is circulated with this notice, countersigned by the chairpersons of the nominating and seconding clubs. The procedure for Motions is set out in Canoeing Ireland Rule 13.

The statutory financial statements together with Directors and Auditors reports are on the Canoeing Ireland website and can be accessed through this link.  Member’s queries relating to the financial statements shall be submitted to the Honorary Secretary, in writing, not less than 14 days before the date of the meeting and a response shall be published not later than 7 days before the date of the meeting.

All Nominations / Motions / queries on the financial statements should be notified in writing to the Honorary Secretary of Canoeing Ireland no later than close of business on Friday 25th May 2018 by post to Canoeing Ireland, Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15. or email to secretary@canoe.ie:

The company’s Constitution and Rulebook can be inspected or downloaded from http://canoe.ie/constitutionrules/

 

Yours in Sport,

 

Brian Ogilvie

Honorary Secretary


AGENDA FOR THE 57th ANNUAL GENERAL MEETING

 

  1. 1. President’s opening address
  2. 2. Apologies and correspondence
  3. 3. Adoption of the Agenda for the 57th Annual General Meeting
  4. 4. Adoption of Standing Orders for the 57th Annual General Meeting
  5. 5. Confirmation of the Quorum for the 57th Annual General Meeting
  6. 6. Minutes of the 56th (2017) Annual General Meeting
  7. 7. Presentation and adoption of the Board’s Report & Review
  8. 8. Presentation and adoption of the draft Audited Accounts for 2017
  9. 9. Motions received
  10. 10. Nominations and election of members to the Board of Directors
  11. 12. Appointment of Auditor
  12. 13. Any Other Business
  13. 14. President’s closing address

 

OFFICIAL MOTION FORM

CANOEING IRELAND 2018 AGM

 

Nominating Clubs Signature of Club Chairperson
Nominating Club 1    
Nominating Club 2    
   

 

OR

 

Member Name Signature CI Membership No.
1
2
3
4
5
6
7
8
9
10

 

Motions should be submitted:

  • by post to Honorary Secretary, Canoeing Ireland, Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15.

or

Closing date for receipt of nominations is: 5pm on Friday 25th May 2018

Please see below for procedures which apply to motions:

Canoeing Ireland Rule 13 states “inter alis’ the following procedures apply in relation to motions:

  1. A motion may be put forward by any two paid up Member Clubs or a bloc of 10 Individual members, provided it deals with a single subject and it is approved by the committees of the nominating and seconding Clubs or signed by all 10 Individual members.
  2. Motions must be submitted on the official motion form, which shall be circulated with the notice of the meeting. Motion forms must be submitted in writing to the Honorary Secretary, countersigned by the chairpersons of the nominating and seconding clubs, not less than 14 days before an AGM or 7 days before and EGM.
  3. The Board may alter or amend any motion which offends against the Constitution of Canoeing Ireland but not otherwise, and may composite any two or more motions which, in the opinion of the Board constitute in substance the same motion or which deal with the same subject matter and are to the same effect. The Board shall inform, in writing, any Member Club whose motion is altered, amended or composited in accordance with this Rule.

Nominating clubs and nominees should familiarise themselves with the Canoeing Ireland Rules which are available at http://canoe.ie/constitutionrules/ 


OFFICIAL NOMINATION FORM FOR BOARD POSITIONS

CANOEING IRELAND 2018 AGM

 

Nomination Signature of Club Chairperson
Board Position    
Member Nominated    
Nominating Club    
Seconding Club    
   

 

Nominations should be submitted:

  • by post to Honorary Secretary, Canoeing Ireland, Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15.

or

Closing date for receipt of nominations is: 5pm on Friday 25th May 201

Please see below for procedures which apply to nominations:

Canoeing Ireland Rule 11 states “inter alis’ the following procedures apply in relation to nominations:

  1. Those wishing to be considered for election must be over 18 years of age and must be paid up members of Canoeing Ireland.
  2. Each paid up Member Club shall only be entitled to nominate one candidate and second one other candidate for election. Each nomination must be countersigned by the chairpersons of the nominating and seconding clubs.
  3. Nominations must be submitted on the official nomination form, which shall be circulated with the notice of the meeting, outlining the relevant experience, qualifications etc of the candidate which will be made available to all Members having voting rights. Official nomination forms must be submitted to the Honorary Secretary in writing not less than 14 days before an AGM and 7 days before an EGM.
  4. Where no nomination for a Board position has been received within the required period, nominations will be accepted up to the scheduled start time of the meeting which otherwise comply with the requirements of this Rule.
  5. Candidates putting themselves forward for any position on the Board shall by doing so accept that they shall become Directors of the Company and shall complete all necessary company forms as are required in relation to such directorship within 14 days of their election or appointment to the Board and prior to taking part in their first Board meeting.
  6. Board members (including the President) shall not be eligible for appointment to any paid executive office in Canoeing Ireland and if the holder of any of such paid office shall become a Board member his office shall at once be vacated.

Nominating clubs and nominees should familiarise themselves with the Canoeing Ireland Rules which are available at http://canoe.ie/constitutionrules/

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